Outlook 2003 Check Names Address Book Contacts

Posted on Feb 14, 2006 in Technical Tips | 1 comment

Do you have contacts in your contact folder(s) and wonder why your email doesn’t automatically check against them when sending a message? I noticed this issue when working with Outlook 2003, while using Exchange 2003 and RPC over HTTP. The resolution was actually easy, but it took enough clicking that I thought I would share the solution:

To add your contacts folder as an “Outlook Address Book”:

1. Right click your folder containing contacts (i.e. “Contacts”)
2. Click “Properties”
3. Click the “Outlook Address Book” tab
4. Select the “Show this folder as an e-mail Address Book” checkbox
5. Click the “OK” button

To add this as one of the address books where email should check names against:

1. In the top menu, click “Tools”
2. Click “Address Book…”
3. A new box will pop up
4. In the top menu, click “Tools”
5. Click “Options…”
6. You will see a list of address books that get checked when sending mail
7. Click “Add…”
8. Select your folder (should be indented and listed under Outlook Address Book)
9. You can move this up to the top so emails checks in it first; you can also select to keep personal contacts in it and even select it as the default address book for Outlook

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